Foreign company — a leading multinational oils and lubricants producer, announces a competition for the position of Оffice administrator, Kyiv.

Company offers next benefits:

—        Ability to work in an international company;

—        Friendly environment;

—        Medical insurance (after probation period);

—        Language courses;

—        Shift work mode (for the period of the pandemic).

Responsibilities:

—        Ensures full administrative support to the office;

—        Controls the orders  transport tickets, taxis, hotels for employees and orders for visitors;

—        Handles travel MD’s reports and allocates  payment for transportation and accommodations for employees;

—        Provides mobile voice service management;

—        Organizes and controls the payment process to suppliers for administrative services;

—        Ensures fleet management (administration of the process of servicing company cars and ensure compliance of company cars management to group requirements though leasing provider);

—        Assists management and head office, carrying out all kind of administrative instructions;

—        Organizes the office, supplies equipment and stationery, supervises maintenance services;

—        Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement;

—        Coordinates requested measures and papers for work security and fire protection in the offices;

—        Schedules meetings and conference rooms, organizes paperwork and document flow at the reception;

—        Organizes internal events (example: Summer event, Christmas event, …);

—        Ensures the organization of seminars, language training. Takes care of related contracts, invoices and issues reports;

—        Takes administrative care of expatriates coming, leaving and during their stay in Ukraine;

—        Prepares presentations, reports, projects;

—        Acts as HSEQ Manager (implementation of group guidelines regarding health, safety, environment, quality);

Requirements:

—        Higher education;

—        Minimum 1 years of work experience in similar position;

—        English: at least advanced level, both written and oral;

—        French: Intermediate level would be a +;

—        Experience in passing internal audits will be an advantage;

—        Knowledge of Word, Excel, Outlook, Teams, ect.;

 Key Competencies: 

—        communication skills

—        attention to details

—        proactivity, willingness to learn

—        ability to find a compromises

If you are interested, please send your CV with photo to e-mail: [email protected] or call +38 050 444 53 92, contact person — Viktoria.

CV, that are fully suited with the above requirements, are accepted for consideration.